Role of Session organiser
A session organiser will be allocated to each sailing session by the sailing secretary.
Their role is to organise session participants by taking names of people who want to take part in a particular session up to the maximum number that can be accommodated on the session.
Each Ruffian and dinghy session will have a Captain and Vice Captain allocated by the sailing secretary.
The maximum number that can be accommodated on the Ruffian is 6 including Captain and Vice Captain (4 places are available for allocation) and the maximum number on a dinghy session is 14 including Captain and Vice Captain. (12 places are available for allocation on 6 dinghies + Rescue).
The session organisers should take reserve names for sessions so that in the event of a cancellation, some of the reserves can be accommodated.
If your session is always overbooked perhaps consider offering the first names on the reserve the first opportunity to book for the following week.
On the day of the session or when the session is full confirm the names to Captain and Vice Captain.
Only advise if sailing is cancelled, otherwise everyone is to assume sailing is going ahead.
Members should be make aware that if they are booked on a session, and are unable to attend, that they ensure to cancel early to allow a reserve to take their place, and always make sure to ring the organiser/captain if they cant make it at the last minute, to avoid others waiting around for them to show up!
Lists of sessions and sessions organisers will made available to members but if sessions are not filling early, then the organiser needs to motivate and gently push people to get them to go sailing! This can be done by sending a mail to all the members. A couple of points that may be of benefit when emailing looking for crew include:
- Specify Dinghy or Ruffian (as both will be out on same days)
- Time to meet at Container
- Contact Details i.e. Mobile Phone
- What the sailing plan is e.g. Ruffian or dinghy may be going on a trip or Captain may be providing training etc.
Please bear in mind that if there are 8+ session a week there will be a lot of mail so try to avoid unnesessary or untimely messages
Organisers should provide feedback to the sailing secretary or committee member regarding :
- If sailing sessions are constantly being filled to capacity and members cannot be accommodated.
- General feedback on sailing sessions - including overall organisation of session - from completing log book to getting underway, rotating 'jobs' on board so that everybody is learning from the sailing sessions etc.
- Any feedback they receive from the members
It is the responsibility of the captain to determine if a session needs to be cancelled. The captain should inform the Organiser and between them should contact all the people who were signed up for the session.
